These small cues help you quickly identify who inserted the comment. If a user has entered their initials and selected a user color in the User Information section of the Environment Settings dialog box, their comment bubbles will appear in the user color and their initials will appear in the comment bubble. In some cases, comments contain the date and time of their creation. Typically, a comment contains the name of the person who created it. The information that you put in a comment is saved in the comment code, so it isn't actually part of the body text. Through the Comment feature, you can insert information into a document that will neither be printed nor affect the pagination. The Review Document dialog box appears each time you open a document that contains unaccepted reviewer's annotations. Furthermore, if you are working with a document that someone else created, you won't know that the document contains unaccepted changes. In Word, you can simply hide the changes - Word never prompts you about them. The main difference between the Document Review feature in WordPerfect and the Track Changes feature in Word is that in a WordPerfect document, you see the Review Document dialog box whenever you open the document (see Figure 2), so you are less likely to forget that you have unaccepted changes in the document. If you send the document to someone else without first accepting all of the changes, the recipient will be able to see the proposed changes. These changes are then accepted or rejected by the author. The Document Review feature is used to review a document and make changes. For confidential or sensitive documents, the Save Undo/Redo Items with document check box should remain disabled so that WordPerfect removes the Undo/Redo history when the document is saved. For example, if you are negotiating a settlement, you would not want opposing counsel to know that you changed a figure from $300,000 to $1,300,000. If the option is enabled, that information is saved with the document, so whoever opens the document can access the information. Whether the Undo/Redo history is saved with a document depends on whether the Save Undo/Redo Items with document check box is enabled. The number of undo/redo items can be set in the Undo/Redo Options dialog box. You can either type a new number of history items or use the arrows to increase or decrease the setting. Choose Options to display the Undo/Redo Options dialog box (see Figure 1). Choose Edit > Undo/Redo History to display the Undo/Redo History dialog box. The specific number of actions that can be undone or redone is set in the options for the Undo/Redo history. This list allows you to undo or redo an action if it is performed within a specific number of the most recent actions. Undo/Redo historyĪs you use the Undo and Redo features, WordPerfect maintains a list of your actions. You can enable or disable each of these options when you use the Save Without Metadata feature. WordPerfect has several areas and features that can be used to store information about a document. This is one of the many reasons that legal professionals favor WordPerfect. Features that might store hidden or attached data are readily available, so confidential or sensitive information can be removed from a file before it is shared electronically. WordPerfect® handles metadata differently from Word. Although there are macro routines that can scrub this invisible area, they are not foolproof. You can't access it, so you can't remove it. Word stores information about a document in a hidden area at the end of the file. Given the strict confines of the client/attorney relationship, law offices cannot afford to send a document outside the firm without first cleaning up the metadata.įortunately, the issue of metadata is primarily a Microsoft® Word problem. As a result, the potential for malpractice claims increases. Attorneys state that sending documents containing metadata can lead to the disclosure of confidential client information and the breach of client/attorney confidentiality. Legal information is often confidential, and its inclusion within files could be detrimental to court cases or contract negotiations. This issue is particularly sticky for law offices. We frequently hear news reports about how the discovery of metadata exposed information that was meant to be kept secret. In recent years, the term has been used to describe hidden data that is stored within a document. Saving WordPerfect Files Without MetadataĪccording to Wikipedia, the word "metadata" comes from the Greek word "meta" and the Latin word "data," so its literal meaning is "data about data." A library catalog is considered metadata because it contains information about publications.
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